Job Title

Declaration Officer at Express Shipping & Logistics (EA) Limited (ESL)

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Job Description


We have an excellent and exciting opportunity for a Declaration Officer. We seek to give the opportunity to a candidate who ideally holds professional qualification in C&F and KRATI with an in-depth experience in Declaration. The successful candidate shall be based in Mombasa as the point of operation.

Duties and Responsibilities:

Shipment Documentation

  • Confirmation/verification of received shipment of documents.
  • Advising on additional information/documents required.
  • Confirmation of invoices to ensure value tallies with customs valuation for similar items.
  • Knowledge of classification so as advice on HS Codes to be used for IDF application & Custom entry registration.
  • Issue IDFs, Customs Entries (Through ICMS and Simba System), UCRs, OGA permits (Through TFB).
  • Ensure documents in files are correct and in order.

Shipment Declaration

  • Customs Declaration of all cargo.
  • Advising company and clients in respects to declaration.
  • Follow ups on the systems system monitoring of lodged entries and taking necessary actions as required.
  • Ensure timely and cost effective resolving of declaration issues with authorities.
  • Attend meetings and forums especially those related to declaration.

Cargo Payments

  • Follow up of shipments tickets with KPA/ CFS.
  • Liaising with Finance for payments of shipments costs as derived from the KPA/KRA system.


  • Ensure all utilized bonds are cancelled on time.
  • Proper records of bonds in effect and those cancelled.


  • Ensure forwarding clerks have all required documents for clearance of cargo at customs clearances stations.
  • Occasionally be involved in verification and physical clearance of shipments at customs clearances stations.
  • Advice management on improvement areas to help realize growth.

Office Administration

  • Be conversant with the general forwarding office administration roles such as filling.
  • Be involved in training and supervision of trainees.
  • Timely and submission of monthly declaration report to Forwarding Manager.
  • Advise, recommend and update customers on emerging issues and changes on customs clearance and OGAs.

Any other duties assigned by the Management from time to time.



  • KRATI Certified – EACFFPC.
  • Diploma in C&F.
  • 3 years progressive experience in declaration and C&F operations.
  • Be conversant with the use of KRA Systems( ICMS, Simba Systems), KENTRADE systems and other OGA (Other Govt Agencies, KPA Kwatos Systems).
  • Be conversant with use of all government portals (KPA, KRA, KEPHIS, KEBS etc.)plus.

Skills and competencies

  • Proficient in Ms. Word & Excel workbooks.
  • Excellent communication written and verbal.
  • Conversant with ERP Pastel system.
  • Team player.
  • High integrity.
  • Work with minimal supervision.
  • Have a valid driving license.


Submit your CV, copies of relevant documents and Application to
Use the title of the position as the subject of the email

Deadline: 24 September 2022

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