Job Title

Project Finance Administrator at PATH

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Job Description

Duties and Responsibilities

Finance and Budget Monitoring

  • Reviewing and approving financial reports prepared by Donor Reporting before submission to donors.
  • Requesting for a reclass of expenses erroneously charged to projects.
  • Prepare monthly accrual reports and monitor monthly burn rate (use PARs and labor reports).
  • Hold monthly meetings with RPMs and project teams to discuss budget performance and variances.
  • Assist project teams in preparation of annual work plans and budgets.
  • Developing and monitoring fiscal budgets and adjusting them in Business World (BW) as needed.
  • Reviewing and approving payment requests in line with approved budget.
  • Liaising with Finance Manager to ensure that all advances are properly accounted for and in a timely manner as per policy.
  • Review financial reports from sub awardees and facilitate invoice payments in salesforce.
  • Assist in PEPFAR Expenditure Analysis
  • Conducting occasional project visits to monitor activity implementation.

Compliance

  • Identifying all compliance requirements of each donor and ensure teams adhere to them.
  • Advising the RPM and other team members on all donor restrictions.
  • Taking the lead role in seeking for approval for expenditures that need donor prior approval.
  • Ensuring that project teams comply with PATH policies and procedures.
  • Ensuring that all payment requests are properly supported per PATH’s requirements.
  • Facilitating project external and internal audits.

Procurement

  • Liaise with Procurement Officer to ensure timely project procurement as per procurement plans.
  • Work closely with Finance Manager to ensure VAT and other Tax exemptions/claims are processed as per donor rules and regulations.
  • Processing payment requests for suppliers and subcontractors and ensuring complete support documentation.

Contracting

  • Working with OGC to ensure all contract and agreement documents are properly executed.
  • Support the recruitment and mobilization of consultants for field assignments.
  • Ensuring contract documents and procedures are completed accurately and in a timely manner.

Required Skills & Required Experience

  • Bachelor’s Degree in business, finance, accounting or related field. Certified Public Accountant (CPA- K) or ACCA with at least three years’ experience in financial management. MBA and experience in Budget monitoring & management, Unit 4 ERP, Salesforce will be an added advantage.
  • Excellent analytical, financial management and budgeting skills.
  • Ability to coordinate project work involving team members at junior and senior levels across the organization.
  • In-depth knowledge of USAID and other international donor requirements as well as experience managing sub-agreements.
  • Ability to learn, adopt and champion new business systems and processes.
  • Extensive knowledge of the Microsoft Office suite of tools, particularly Excel, Word and SharePoint, as well as the ability to learn other software tools readily and implement them successfully.
  • Project management experience is desirable.
  • Excellent communication skills, both written and spoken.
  • A high level of integrity and professionalism.
  • Ability to identify business needs, gather and analyze information.
  • Required Tools: PAR, Labor reports, Unit 4 Excelerator, Propbud, Salesforce,

Apply online on PATH website by 31 August 2022

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